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Part-Time Scheduler

POSITION TILE: Scheduling DEAPRTMENT: Administration REPORTS TO: DNS & Executive Director POSITION SUMMARY: Serves as primary center contact for all employees needs with respect to scheduling and timekeeping. Controls Center Labor Spend using SmartLinx scheduling and timekeeping software to: Minimize avoidable premium pay (overtime and agency) through effective scheduling and timekeeping strategies. Ensure Nursing HPPD is at the appropriate budgeted level and volume-adjusted schedule changes are made while balancing optimal utilization of employees with consistent quality care and labor spend. Ensure that Center Salary Expense is at the appropriate budgeted level. Control Nursing Leads Center Labor Management Team by proactively managing the center’s labor management performance against Key Performance Indicator to optimize clinical, financial and human resource operating results. Take initiative to call upon necessary resources to address root cause issues. Serves as primary Center contact in Labor Management Policies, Process and Supporting Technology. Ensures Center compliance with Personnel Policy, Labor Management Policy, Center Pay practices and collective bargaining agreements if applicable. POSITION TILE: Scheduling 1. Oversees the Labor Management process in the center based on established daily, weekly, biweekly, monthly routines to ensure employee and customer satisfaction. Understands Center pay practices and insures appropriate utilization. 2. Maintains Center nursing staff coverage at all times. o Serves as liaison with Staff with respect to work schedules. Negotiates schedules balancing center’s staffing needs, employee schedule preferences, and financial performance. o Minimizes open positions and optimizes employee’s schedules by performing position control analysis in collaboration with Director of Nursing. Communicates position controls results – open positions- Executive Director, Director of Nursing and Assistant Director of Nurses. o Responds to emergency situations and call offs to ensure center coverage. When not available to respond, ensures all Unit Managers are briefed daily on the call off protocol to ensure adequate response and coverage. o Reviews and tracks requests for time off. Coordinates scheduling changes with management. Secures advance approvals for booking Agency staff. o On a weekly basis, communicates open shift to Staffing Services to fill temporary staffing needs that cannot be filled by center employees. Secures advance approvals for booking Agency staff. o Post daily nurse staffing from as required. o Reviews timecards daily to ensure proper authorization of time adjustments and overtime. Makes necessary corrections. Reconciles timecards. o Resolves missed punches daily, unscheduled time and unexcused absentees. o Responds to employee questions. 3. Participates in Welcoming Program. Orients new employees to Labor MANAGEMENT Policy, Procedure and Supporting Technology. Communicates Center’s expectations of the employee’s role in optimizing his/her schedule to meet Center’s needs. 4. Maintains confidentiality with respect to all employee information including but not limited to schedule preferences and rates/compensation. 5. Performs all related duties as required. POSITION TILE: Scheduling JOB SKILLS/LEVEL: (Key: NA- Does not apply; Basic – Has awareness of the knowledge or skill; Intermediate – Demonstrates knowledge or skill; Advanced – Demonstrates high degree of knowledge or skill; Expert – Consistently demonstrates high degree of knowledge or sill) Care & Compassion for every life we touch. Empathetic and adept in Core & Advanced dealing with the geriatric population and families in crises.

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